Quiz Terms and Conditions | Charing Guild of Players

�� Privacy Notice and Terms and Conditions of the Charing Guild of Players Quiz Competition

Last updated: 12 June 2026

The Charing Guild of Players (“we”, “us”, “our”) is committed to protecting your

personal data. This Privacy Notice explains how we collect and use your information

when you enter our quiz competition.

1. Who we are

We are the Charing Guild of Players, a community drama group based in Charing,

Kent. Our contact details can be found on our website: https://charingplayers.com

2. What personal data we collect

When you enter the quiz, we may collect:

 Your name

 Your email address or phone number

 Your quiz answers

 Any information needed to verify eligibility or award the prize

We only collect what we genuinely need.

3. How we use your personal data

We use your data to:

 Run and administer the quiz

 Contact the winner

 Verify eligibility

 Deliver the prize

We will only send you marketing or updates about the Charing Guild of Players if you

actively opt in. You can withdraw consent at any time.

4. Legal basis for processing

We rely on:

 Performance of a contract – to run the competition and award the prize

 Consent – if you choose to receive marketing communications

5. How long we keep your data

 Entry data is kept until the prize has been awarded and any followup

questions are resolved

 Winner information may be kept for up to 12 months for audit and

recordkeeping

After this, your data is securely deleted.

6. Who we share your data with

We may share your data with:

 Email or communication service providers

 Delivery partners (if needed to send the prize)

 Members of our committee who administer the competition

We never sell your data. If data is transferred outside the UK/EU, we ensure

appropriate safeguards are in place.

7. Your rights

You have the right to:

 Access your personal data

 Correct inaccurate information

 Request deletion

 Object to processing

 Withdraw consent (where applicable)

 Complain to the Information Commissioner’s Office (ICO) at www.ico.org.uk

8. Contact us

For any data protection queries, please contact us via the details on our website:

https://charingplayers.com

�� Terms & Conditions – Charing Guild of Players Quiz Competition

Last updated: 12 June 2026

These Terms & Conditions (“T&Cs”) apply to the quiz competition (“the Competition”)

run by the Charing Guild of Players. By entering, you agree to these friendly but

important rules.

1. Promoter

The promoter is: The Charing Guild of Players Contact details:

https://charingplayers.com

2. Eligibility

 Open to UK residents aged 18 or over.

 Members of the Charing Guild of Players committee and their immediate

families are not eligible.

 One entry per person unless otherwise stated.

3. How to enter

 Complete the quiz as instructed.

 Entries must be received before [closing date and time].

 No purchase is necessary.

 Internet access may be required.

4. Competition type

This is a skillbased quiz competition.

 The winner will be selected from entrants who achieve the highest score.

 If there is a tie, a tiebreaker question will be used.

 If there are still too many tied entries after the tiebreaker, a random draw will

take place.

 The draw will be witnessed by two independent individuals who are not

connected with the Charing Guild of Players.

5. Prize

 The prize is one £120 voucher for [insert retailer/type of voucher].

 The prize is nontransferable and no cash alternative is available.

 Voucher terms set by the issuer apply.

6. Winner selection and notification

 The winner will be determined within 5 days of the closing date.

 The winner will be contacted via [email/phone].

 If the winner does not respond within [72 hours / 7 days], we reserve the

right to select an alternative winner.

7. Publicity

We may announce the winner’s first name and initial of surname. We will only

publish additional details with your permission.

8. Data protection

Your personal data will be handled in accordance with our Privacy Notice, available

at: https://charingplayers.com

9. Disqualification

We may disqualify entries that are:

 Late, incomplete or illegible

 Submitted using automated methods

 In breach of these T&Cs

10. Liability

We are not responsible for:

 Technical issues

 Lost or delayed entries

 Any loss or damage arising from participation, except where caused by our

negligence

11. Changes to the competition

We reserve the right to:

 Cancel or amend the competition if necessary

 Substitute a prize of equal or greater value if required

12. Governing law

These T&Cs are governed by the laws of England and Wales.